FAQ: BACKGROUND CHECKS

PENCIL'S WORK IS TO ENGAGE GROUPS OF VOLUNTEERS THAT SUPPORT INITIATIVES WITHIN METRO NASHVILLE PUBLIC SCHOOLS (MNPS). IN ADDITION TO THIS WORK, WE ALSO FACILITATE THE BACKGROUND CHECKS FOR ALL VOLUNTEERS THAT FILL CERTAIN ROLES WITHIN MNPS.


 

Q. Who processes the background check? 

A. PENCIL partners with a secure, third-party background check service called Asurint. 

Neither MNPS nor PENCIL will have access to any of your personal information that you provide for the background check. Asurint will not retain any of your personal information once your background check has been processed. 

Q. Why am i asked for personal information?

A. Once you register via the PENCIL website, you will receive an email with a direct link and code to complete your background check via the Asurint website. You  must complete all of the required fields in order for the background check to process. There will be one portion of the background check which allows you to upload documents, such as a W-2, pay stub, etc. No documents need to be uploaded in order to process your background check - you may simply click “next” to proceed through the background check.

Q. How FAR BACK DOES THE BACKGROUND CHECK GO? 

A. The background check will look at any data from your lifetime.

Q. HOW LONG DOES THE BACKGROUND CHECK TAKE? 

A. Depending on where you live, your background check can take up to five business days. On average, 90% of background checks take less than 24 hours from the moment of submission. 

Q. HOW WILL I RECEIVE MY RESULTS? WHO WILL BE NOTIFIED? 

A. PENCIL provides a cumulative list of background check results directly to school contacts once a week. To check on your status, wait one week from your submission date and then contact your school for more information.

Q. How LONG IS MY BACKGROUND CHECK VALID?

A. Your background check is valid for one year, 365 days. 

Q. Does every volunteer role within metro nashville public schools require a background check? 

A. A background check is required if you will be volunteering in one of the following roles: 

  • Literacy Partner
  • Watch D.O.G.S.
  • One-on-one mentoring
  • Overnight field trips
  • Out of State field trips

Q. WHAT IF I HAVE A MISDEMEANOR ON MY RECORD?

A. PENCIL defers to Metro Nashville Public Schools regarding all background check decisions. 

Per guidelines provided by the district, a potential volunteer with a prior misdemeanor conviction can only be considered if the conviction is older than 5 years, and then on a case by case basis. If you have specific questions or concerns, please email volunteer@pencil615.org for more information. 

Q. WHAT IF I HAVE A FELONY ON MY RECORD?

A. PENCIL defers to Metro Nashville Public Schools regarding all background check decisions.

Per guidelines provided by the district, a potential volunteer with a prior felony conviction can only be considered if the conviction is 7 years or older. Absolutely no felony convictions regarding assault or weapons will be approved. If you have specific questions or concerns, please email volunteer@pencil615.org for more information. 

Q. I AM A PARENT OF A METRO NASHVILLE PUBLIC SCHOOL STUDENT. DO I STILL NEED A BACKGROUND CHECK TO VOLUNTEER?

A. Per Metro Nashville Public School policy, parents of MNPS students only require a background check if they are volunteering in the following ways: 

  • Overnight field trip
  • Out of state field trip
  • Volunteering within a school that your child does not attend

Q. WHAT SHOULD I DO WHEN I ARRIVE AT THE SCHOOL TO VOLUNTEER?

A. Upon arrival at the school, check in at the main office and be prepared to provide your ID.